Privacy Policy

Effective Date: 24/07/2026

1. Introduction

Griffith Accountants LTD (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your personal data when you interact with our website, contact us, request a booking, or use our accounting, tax, payroll, bookkeeping, company formation, advisory, or related professional services.

For the purposes of UK data protection law, Griffith Accountants LTD is the data controller of the personal data described in this Privacy Policy.

2. Information We Collect

When you use our website, contact us, request a booking, or become a client, we may collect the following personal information:

Name
Email address
Phone number
Postal address
Business name and role
Message content
Booking request details
Information needed to provide accounting, tax, payroll, bookkeeping, company formation, VAT, self assessment, corporation tax, advisory, or related services
Identification and verification information required for client onboarding and anti-money laundering checks
Financial, tax, payroll, company, and accounting records provided by you or created while providing our services
Website usage information, including cookie and consent preferences

We do not sell your data or share it with third parties for their own marketing purposes.

3. How We Use Your Information

We use the information collected to:

Respond to your enquiries and messages
Process and confirm bookings
Provide accounting, tax, payroll, bookkeeping, company formation, VAT, self assessment, corporation tax, advisory, and related services
Manage client onboarding, identity checks, and anti-money laundering requirements
Prepare and submit information to HMRC, Companies House, pension providers, or other relevant bodies where required
Provide customer support
Manage client relationships, administration, billing, and record keeping
Improve our services and website
Manage cookie preferences and website consent records
Comply with legal, regulatory, and professional obligations

4. Legal Basis for Processing

We process your personal data based on:

Your consent, where you have given consent, such as for optional cookies or certain marketing communications
Contract, where processing is necessary to provide services to you or take steps before entering into a contract
Legal obligation, where we must process data to comply with tax, accounting, anti-money laundering, regulatory, or other legal requirements
Our legitimate interest in responding to enquiries, managing client relationships, improving our services, protecting our website, and maintaining appropriate business records

5. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy.

Client records, accounting records, tax records, payroll records, anti-money laundering records, and related correspondence may be retained for the period required by law, regulation, professional rules, or legitimate business needs.

If you request deletion of your data, we will comply where possible, unless we are required by law, regulation, professional obligation, or legitimate business need to retain it.

6. Data Security

We implement appropriate technical and organisational security measures to protect your personal data from unauthorised access, loss, misuse, alteration, or disclosure.

Access to personal data is limited to those who need it for legitimate business or professional purposes. Where we use service providers, we take reasonable steps to ensure they handle personal data securely and in accordance with data protection law.

7. Your Rights

Under UK data protection laws, you have the right to:

Access your personal data
Correct inaccurate or incomplete personal data
Request deletion of your personal data in certain circumstances
Request restriction of processing in certain circumstances
Object to certain types of processing
Request a copy of your personal data in a portable format, where applicable
Withdraw consent at any time, where processing is based on consent
Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data rights have been violated

These rights are not absolute and may depend on the circumstances and our legal or professional obligations.

To exercise these rights, please contact us at admin@griffithaccountants.co.uk.

8. Third-Party Links and Sharing

Our website may contain links to external websites. We are not responsible for the privacy practices of these third parties.

Where necessary, we may share personal data with trusted third parties, including:

HMRC, Companies House, pension providers, and other public authorities
Professional advisers, insurers, regulators, and legal bodies
Accounting, tax, payroll, cloud storage, document management, email, booking, website, and IT service providers
Payment, banking, or billing service providers
Anti-money laundering, identity verification, or compliance service providers

We only share personal data where there is a lawful basis to do so and where it is necessary for the purposes described in this policy.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Griffith Accountants LTD
admin@griffithaccountants.co.uk
128 City Road, London, EC1V 2NX

You also have the right to complain to the Information Commissioner’s Office. You can find more information at https://ico.org.uk/.

To manage the cookies and similar technologies used on our website, including tracking pixels, web beacons, and related consent preferences, we use the consent tool “Real Cookie Banner”. Details on how “Real Cookie Banner” works can be found at https://devowl.io/rcb/data-processing/.

Some cookies are necessary for the website to function properly. Other cookies, such as analytics or marketing cookies, will only be used where required consent has been obtained.

The legal basis for processing personal data in connection with necessary cookie consent management may include compliance with legal obligations and our legitimate interests in managing website consent records. Where optional cookies or similar technologies are used, the legal basis will usually be your consent.

The provision of personal data for cookie consent management is not contractually required. You are not obliged to provide the personal data. If you do not provide the personal data, we may not be able to record or manage your cookie preferences properly.